Energy Bureau and Energy Spend Management Platform - EaaSiOur powerful web-based Energy Bureau and Energy Spend Management platform powered by RPA
Our Energy Bureau runs on our Energy-as-a-Service platform and provides more than just a basic energy bureau solution. Powered by Robotic Process Automation (RPA) it provides a central platform for the total management of the energy contract life-cycle.
At the heart of everything that we do it provides a powerful customer facing tool that automates the process of billing and data collection for the purpose of validating and reporting. Providing both financial and consumption reporting analytics its never been easier to take control of complicated energy budgets.
Unlock the True Value of RPA for Energy BureauAutomate and manage the full energy contract life-cycle - Electricity, Gas and Water
RPA Automated Invoice Collection
Automated Collection, Extraction and Reporting
Collect Bills and Data
We arrange for the direct collection of all your PDF copy bills and credit notes direct from your utility suppliers portal or email reports. These are then stored in your digital filing cabinet.
Using the most advanced validation solution on the market, we go beyond the traditional validation process to check every element of the invoice. This includes consumption and contract price discrepancies.
Extract, Report, Build
We extract all billing data, reference it, database it and then normalise it ready for validation and reporting purposes.
Any missing or new invoices are automatically identified and tracked, and expected costs or accruals are updated in real time.
RPA Powered Usage and Spend Tracking
With live non-commodity and wholesale energy prices its never been easier to build a budget and track performance in our platform. With the budget built all invoices are tracked and reordered providing actual against forecast, against budget.
> Financial Controllers can gas powerful insights into past, current and future energy spend expectations.
> Build multiple business forecast scenarios
> Output the data direct into your accounts software
Energy Bureau - Live Budget Performance
Live Within Month Forecast and Accrual Tracker
Energy Spend Tracker and Live Budget Performance
Never second guess an energy spend again with our live cost tracker.
> Track your current within month energy spend
> Any missing bills are automatically accrued using our financial reporting
> Range of on-demand cost reporting tools
EaaSi™ PRO makes compliance straightforward as any data collected on costs, carbon emissions and consumption by EaaSi can be downloaded into reports that can be used to comply with a range of industry legislation such as ISO50001, ESOS, SECR, Climate Change Agreements (CCAs), MinMet Agreements, DECs, EPCs, CRC, EUETS, CHPQA and any new carbon reporting requirements.
SECR – As the platform captures all invoice information and extracts this for GHG emissions reporting as standard then it is very easy to run any SECR Scope 1 and 2 reports in a matter of seconds.
Additional scope 3 reporting is also available and more details can be found on our product website – www.EaaSi.co.uk
Energy Bureau - Invoice Validation Services and Solutions
Energy management is more important today than ever, and with our invoice validation services you can be confident that our solution is the most advanced available for finding errors and over charges in utility invoices. Our invoice validation software performs over 100 different validation checks to ensure that even the most complex energy suppliers invoices are correct.
Industry figures estimate that utility invoices contain errors of between 3% and 5% by value of overcharging and with ever more complex contracts being used and this looks set to continue.
Our energy bureau solution is a fully audit-able energy accounting system for validating and managing the payment of invoices received in either electronic or paper form. We perform over 35 separate checks to identify any errors on supplier invoices so that action can be taken to recover overcharges as quickly as possible.
Electronic billing though saves a huge amount of time in loading invoices and eliminates keying errors and the solution supports all electricity, gas and water supplier formats. Invoices are validated against a rigorous set of criteria to ensure that any errors are highlighted prior to payment.
Even the most complex electricity contracts can be analysed within our energy bureau with calculation of all pass through charges including DUoS, Triads, DUoS & TUoS losses, BSUoS, AAHEDC, Renewable Obligation, Meter Operations, DC, DA and CCL. For gas contracts, we will validate the transportation charges on pass through contracts, and even check that the calorific value is calculated correctly.
Invoice Validation Software & Energy Bureau Services
We can even manage withdrawn and amended bills and allow splitting of bills that contain brought forward balances or multiple months of invoice data. Any problem bills that cannot be resolved can either be rejected or placed in suspense for resolution later. We will raise any identified issues with the supplier and work with them to highlight any discrepancies in billing, to recover any loss or over-payment on our customers behalf.
Benefits of Invoice Validation
For any large or complex billing account we would always recommend that the invoices are thoroughly checked using our invoice validation service. This will check and highlight any issues in the following areas:
> Identifies overcharges
> Over 100 separate checks
> Validates even the most complex invoices
> Supports all supplier electronic formats
> Automatically handles credits
> Reject or suspend problem invoices
> Dedicated payment process
> Over 50 standard reports available
Please contact us for more information on any of our invoice validation services.
Retrospective Cost Auditing
Industry figures estimate that utility invoices contain errors of between 3% and 5% by value of overcharging and with ever more complex flexible contract thresholds lowering this problem looks set to continue.
Significant overcharging is now commonplace with the complexity of pass through charging, coupled with basic manual handling errors and an over reliance upon billing software all add to ongoing billing issues from energy suppliers.
Our service de-constructs historical billing to challenge the published 3rd party elements and even the most complex electricity contracts can be analysed with calculation of all pass through charges including DUoS, Triads, DUoS & TUoS losses, BSUoS, AAHEDC, Renewable Obligation, Meter Operations, DC, DA and CCL.
For Gas contracts, it will validate the transportation charges on pass through contracts, and even check that the calorific value is calculated correctly. This electricity history check solution or our gas bill history check can quickly return money back to your companies bottom line.